Glee --> Promotion, Pre-sale Tickets, Crew Sign Up & Expectations

With the show right around the corner we have lots of things to get covered!

Promotion

We are really just focused on the Village Green for this round of promotion.

There is already a Facebook event so spread the word: http://www.facebook.com/event.php?eid=199493526757901#!/event.php?eid=199493526757901

We'll have postcards and fliers for you this weekend to distribute and the show will be listed in various news papers and sites.

I will also send an email with show details, please forward to your address books and lets fill the seats!


Pre-sale Tickets

We need EACH cast member to sell at least 12 tickets in order to sell out every show at the Village Green. Easy right?? This is especially important because there has been no tuition for this show and we have bills to pay.

Tickets are $8 for adults and $6 for children under 12 and seniors 65+.

To presale tickets I need the order sent to me via email and seats will be assigned on a first come first serve basis. I will simply fill seating from front to back unless you request otherwise but I cannot guarantee certain seats because everyone is selling tickets at the same time. The seating is 6 rows of 12, 6 seats on each side of the aisle. If you have specific requests let me know and I will do my best, I'll send you a confirmation with seat assignments. I have attached a seating chart so you have a visual. We are only accepting cash or check at this show, checks payable to Jaks Theatre Company. These can be brought to rehearsals or checks can be mailed to 1782 S 300 E, Kaysville UT 84037. Seats will not be reserved until payment is received. I will only be at rehearsal from 10-12 this coming Saturday but I will be there most of the day the 30th.

Seating chart link: https://docs.google.com/viewer?a=v&pid=explorer&chrome=true&srcid=0B-C74T3RhlxPN2Y3YjIxNWQtZjE5Ni00NGFlLThhZTctNzdiNmY1MWI4ODll&hl=en&authkey=CPf87NsK

Crew

As always we need a number of volunteers to support during the show. Please go to this link to see available times and sign up. https://spreadsheets.google.com/ccc?key=0AuC74T3RhlxPdGoyYVhhaVp5Z0RocDE2WUlsYXVMOUE&hl=en&authkey=CP6-mZMG Email me if you have any questions or issues, descriptions and details below.

I recommend you attend at least one tech night if you are doing Set Crew or Greenroom so you have a feel for the show prior to a live run.

Microphones - 1 person from 5PM to end of show. Don't be afraid to sign up for this. We will have a list of mic changes and this person is responsible for ensuring the correct mic is on the correct cast member (and doesn't run off with the previous one) before they go on stage. This means keeping track of them throughout the entire show and returning them to the sound booth afterward.

Set Crew AKA PIB (People in Black) - 4 people needed from 5PM to end of show. These people need to be dressed in black from head (well neck) to toe so you cannot been seen when changing sets during blackouts.

Greenroom Moms - 5 people needed from 5PM to end of show. Spend the show in the greenroom helping kids with costume changes, hair and makeup fixes, making sure the kids make their queues to be on stage and entertaining the little ones.

Ushers/Tickets - 2 people needed from 630PM to end of show. Will collect payments (if paying at the door) and help audience find their seats.

Hair/Makeup - As many as possible from 5PM to 7PM. It's exactly what it sounds like - helping the kids with hair and makeup prior to the show.

If you are volunteering you do not have to purchase a ticket for the show on the night you are working only. Hair & Makeup doesn't count since it's just a pre-show job. The rest of the jobs keep you there throughout the show so you are welcome to see what you can, however you will be quite busy so I wouldn't plan on the nights you volunteer also being the nights you watch the show.

If you are helping a performer get ready or bringing them food and do not have a job for the evening then you will need to leave or purchase a ticket prior to places call (approx. 6:45). Thanks in advance for understanding.

What to expect

We have quite a few new cast members this show so hopefully I can provide some clarity on what to expect during tech week and performance nights.

Tech week is the 4 evenings prior to opening night. It is equally as important as our shows and therefore we have very high expectations.

• The first two nights (May 2nd and 3rd) we are working on sound and lighting in addition to running a full dress (meaning costumes, hair and makeup) rehearsal so there may be pausing and waiting for things to come together. We need all cast members on time (4PM) and paying close attention to learn their queues and the full flow of the show.
• The second two nights (May 4th and 5th) we run the show. Period. We may as well have an audience because this is full show, cast, crew, etc. doing at least two full runs prior to opening night. Again the entire cast must be there at 4PM, crew at 5PM.

We understand this is a busy and exhausting week for everyone, parents, cast and crew alike however if you are new you will find that the energy of the cast (and Jill) is contagious and more than anything it's an incredibly exciting time! For the Little Rascals we suggest they follow the schedule with the rest of the cast as closely as possible but understand they are young and may not be able to last through all tech nights, May 4th and 5th are the most critical, especially that they stay through the end because they are in the final number.

Performance nights are exactly the same as May 4th and 5th. We need the entire cast to arrive no later than 4PM, crew at your designated times and stay through the end of the show.


Thanks as always for all of your support. We wouldn't be successful without the wonderful family, friends and parents of our amazing cast members! Please reach out with any questions.

Thanks,
Beth